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Powerful features for every aspect of your business

Comprehensive integrated modules working together to streamline your vehicle rental and fleet management operations.

Stock Management

Complete vehicle inventory control

Track every vehicle in your fleet with comprehensive specifications, valuations, and lifecycle management.

  • Vehicle inventory with full specifications

    Track make, model, VIN, registration, colour, and custom attributes

  • MM Code integration for market valuations

    Accurate retail and trade prices via TransUnion vehicle data

  • Automatic depreciation calculations

    Track asset value over time with configurable depreciation rules

  • Service and maintenance tracking

    Schedule services and track maintenance history

  • Multi-location fleet visibility

    See all vehicles across branches in a single view

  • Bulk import/export capabilities

    Easily migrate data and generate reports

  • Vehicle image and document attachments

    Attach photos, inspection reports, and supporting documents to each vehicle record

  • Recon tracking and monitoring

    Track reconditioning progress and costs for vehicles entering or leaving the fleet

  • HPI vehicle history reports

    TransUnion HPI checks for finance history, theft status, and accident records

  • Traffic fine management

    Track and manage fines issued against fleet vehicles

  • Title and licence tracking (ALV/RLV)

    Registration, title management, and automated licence expiry notifications

Lindom — Stock
Lindom stock list with filters for location, status and organisation

Product interface shown with example data.

Application received
Customer details captured
Credit score complete
Lindom score: 72/100
Documents verified
ID, licence, proof of address
4
Validated
All documents verified • Approved
Customer Applications

Streamlined application processing

From initial application to approval, automate every step of the customer onboarding process.

  • Online application forms with validation
  • Lindom proprietary scoring engine
  • Automated credit scoring with configurable rules
  • Document upload and verification (ID, licence, proof of address)
  • Application pipeline with Approve/Decline/Refer workflow
  • Complete customer communication history
  • KYC verification and identity checks
  • Workflow progression from approved application to contract creation
  • Multi-step document validation (ID, licence, payslips, bank statements, proof of residence)
  • Non-stock vehicle applications for vehicles not in inventory
AI Document Validation

AI-assisted document checks New

Uploaded customer documents get an automated first-pass review. Suggested corrections to the customer profile are staged for your team to accept or reject — final approval always stays human.

  • Automated first-pass review of ID, licence and proof of address
  • Suggested profile corrections staged for review
  • Human approval required before any change is applied

Document review

3 documents

Illustrative workflow; figures shown are examples.

ID document
Verified
Proof of address
Suggestion ready
Payslip
Reviewing

Suggested corrections are applied only after a team member approves them.

Contract Management

Digital contracts with guided signing

Generate, review, and sign contracts digitally with our 7-step guided workflow ensuring compliance and completeness.

Digital generation

Template-based contracts with automatic data population

OTP-verified e-signing

7-step guided review with OTP verification for secure digital signatures

Amortisation

Automatic schedule generation with payment breakdowns

Full audit trail

Complete history of all changes and interactions

Licence renewals

Automated vehicle licence renewal tracking and management

Excess mileage

Track and manage excess mileage charges on contracts

Amendments

Contract amendment and lifecycle event tracking with full history

Products & extras

Contract-level product and extras handling where configured

Early settlement

Calculate and process early contract termination with settlement amounts

Insurance integration

Linked insurance policies with premium tracking and claims management

7-step digital signature workflow

1
Customer Info
2
Vehicle
3
Insurance
4
Terms
5
Clauses
6
Review
7
OTP & Sign
Financial Operations

Automated billing & payment collection

From invoice generation to payment reconciliation, automate your entire financial workflow.

Automated invoicing

Monthly billing cycles with customisable templates

DebiCheck mandates

RealPay integration for authenticated collections

Sage One sync

Real-time accounting synchronisation

Reconciliation

Automatic matching of payments to invoices

Credit notes

Easy generation and tracking

Outstanding tracking

Aging reports and collection workflows

Mandate lifecycle

Track mandates from creation through approval, suspension, and cancellation

Automated accounting

Background processing for recurring accounting functions and operations

Scheduled billing

Background task processing for invoicing cycles and status checks

Accounting sync

Customer, supplier, and transaction alignment with configured accounting systems

Monthly financial summary

Illustrative example data; these figures do not represent actual customer results.

Invoices generated1,247
Total billedR 2,456,780
CollectedR 2,412,445
Collection rate98.2%
Fleet & Telematics

Real-time fleet monitoring

Integrate with leading telematics providers for complete visibility of your fleet.

GPS tracking

  • • Real-time vehicle locations
  • • Trip history and routes
  • • Geofencing alerts
  • • Speed monitoring

Usage analytics

  • • Mileage monitoring
  • • Driver behaviour scoring
  • • Fuel consumption
  • • Utilisation reports

Security controls

  • • Remote immobilisation
  • • Theft alerts
  • • Unauthorised movement
  • • Recovery assistance
  • • Vehicle repossessions

Integrated with leading telematics providers

IntelliDrive•CarTrack•Netstar
Lindom — Analytics
R2.4M
Revenue
94%
Utilisation
156
New contracts
Reporting & Analytics

Data-driven business insights

Make informed decisions with comprehensive reporting and real-time analytics dashboards.

  • Executive dashboard with KPIs
  • Contract performance reports
  • Fleet utilisation analytics
  • Aging and depreciation reports
  • Export to Excel, PDF, CSV
  • Scheduled report delivery
Multi-Tenant Organisation Management

Built for dealer networks & multi-branch operations

Each customer has a Lindom installation. Within it, manage funders, dealer groups and branches with scoped financial records and role-based permissions.

  • Funder-based financial scoping

    Financial records are scoped to their configured funder and authorised users.

  • Dealer groups and branches

    Organise dealer groups and branches within your customer installation.

  • Funder-specific operational settings

    Configure funder defaults alongside installation-wide website branding.

  • Role-based admin access

    Granular permissions and access controls for authorised users across the organisation

Organisation overview

3 Dealer Groups

Illustrative workflow; figures shown are examples.

JB
Johannesburg Region
12 branches • 458 vehicles
Active
CT
Cape Town Region
8 branches • 312 vehicles
Active
DB
Durban Region
6 branches • 224 vehicles
Active

Workshop activity

Toyota Hilux 2.8 GD-6
WO-1247 • Est. R4,200 • Quote: R3,850
In Progress
Ford Ranger 2.0 Bi-Turbo
WO-1243 • Est. R12,500 • PO approved
Pre-Recon
VW Polo 1.0 TSI
WO-1238 • Inv. R2,650 • PO closed
Complete
Reconditioning & Workshop

Workshop & reconditioning management New

Manage vehicle reconditioning workflows, supplier procurement, and workshop operations from a single view.

  • Reconditioning workflow management for vehicles
  • Supplier work and procurement workflow support
  • Reconditioning cost and completion tracking
  • Workshop visibility for in-progress and completed work items
Commercial & Fleet

Commercial & fleet operations New

Comprehensive support for commercial accounts and fleet-oriented business structures, including vehicle and trailer scheduling.

  • Commercial account and contract support

    Dedicated workflows for fleet-oriented business structures and commercial clients

  • Vehicle and trailer scheduling

    Schedule vehicles and trailers for commercial contracts with availability management

  • Fleet asset workflow management

    Complete fleet asset workflows aligned to commercial contract operations

Commercial fleet dashboard

42
Active contracts
186
Fleet vehicles
24
Trailers
97%
Utilisation

Illustrative workflow; figures shown are examples.

Documents & Templates

Document & template configuration

Configure and manage all your document templates, contract outputs, and customer-facing presentations from a central location.

Configurable templates

Organisation-specific document and template settings, allowing each branch or dealer group to customise their output.

Contract rendering

Generate professional contract documents with printable output workflows, ready for digital or physical distribution.

Customer presentation

Customer-facing contract terms and conditions presentation via configured templates, ensuring brand consistency.

Administration & Automation

Administration & operational automation

A powerful administrative console with background task processing and custom operational actions to keep your business running smoothly.

  • Administrative console

    Centralised operational dashboard for authorised users to manage all system functions

  • Custom operational actions

    Trigger key business workflow actions directly from the admin interface

  • Background task processing

    Automated recurring jobs for invoicing cycles, status checks, and notifications

  • Operational reporting views

    Status visibility and reporting-oriented views within administrative workflows

Background tasks

create_invoice_bulk
Completed
check_realpay_mandate_statuses
Completed
recon (payment reconciliation)
Running
notify_license (expiry alerts)
Scheduled 06:00
average_usage (excess mileage)
Scheduled 06:30
stock_depreciation (monthly)
Scheduled 07:00

Illustrative workflow; figures shown are examples.

Insurance Management

Integrated insurance management

Manage insurance policies, track premiums, handle additional drivers, and process claims directly within the platform.

  • Policy creation and tracking

    Automated insurance policy creation linked to each contract

  • Premium history and discount configuration

    Track premium changes over time with configurable discount tiers

  • Additional driver management

    Add, validate, and manage additional drivers per contract

  • Claims processing with document uploads

    Submit and track insurance claims with supporting photos and documents

Insurance overview

Policy #INS-2025-00847
Toyota Hilux 2.8 GD-6 • John Doe
Active
R1,250
Monthly premium
2
Add. drivers
0
Open claims
Premium History
JulAugSepOctNovDec

Illustrative workflow; figures shown are examples.

Dealer application

Auto World Motors
Customer details captured
Vehicle + accessories selected
Lindom Score: 78/100 • Approved
4
Create contract from dealer portal
Dealer Portal

Dealer application portal

A dedicated portal for dealer networks to submit applications, select accessories, and manage the approval workflow.

  • Dealer-specific application workflows
  • Factory and non-factory accessories management
  • Integrated Lindom credit scoring per dealer group
  • Direct contract creation from approved applications
Customer Portal

Customer self-service portal New

A white-labelled customer portal with OTP registration, document uploads, contract viewing, and payment history.

  • OTP-based registration and secure login
  • Document upload (ID, licence, payslips, bank statements, proof of residence)
  • Application status and contract viewing
  • Payment history and invoice downloads
  • White-label branding for your installation
Document Validation

Upload your documents

ID document
Verified
Driver's licence
Verified
Payslips (3 months)
Submitted
Bank statements
Failed – resubmit
Proof of residence
Verified
VAPS

Value-added products & services

Configure and manage add-on products per contract — from monthly recurring services to term-based extras with dealer-specific pricing.

Monthly products

Recurring monthly add-ons billed alongside the contract rental.

GPS trackingR199/mo
Roadside AssistR149/mo
Tyre CoverR249/mo

Term products

One-time products added to the finance value over the contract term.

Smash & GrabR2,500
CanopyR18,000
TowbarR4,500

Dealer-specific pricing

Custom product pricing and availability per dealer group.

Dealer markupConfigurable
Product visibilityPer group
CommissionTracked

Website and team operations

Keep public content and staff follow-through close to the records they depend on.

Website builder and CMS

Create pages from reusable blocks, manage media and navigation, preview drafts and publish versioned content with your installation’s branding.

Public stock and WordPress

Show available and consignment stock through Lindom’s public website or the Lindom Connect WordPress plugin, with vehicle detail pages and application links.

Internal messaging

Use staff conversations for operational coordination. Optional browser push brings new-message notifications to subscribed staff devices.

Automation and exceptions

Review the contract pipeline, stage durations, open exceptions and their owners, plus document and process compliance views.

Warranty claims

Record warranty claims against vehicles and track their progress alongside service, recon and insurance workflows.

Supplier invoice intake

Submit supported supplier invoice documents through the API and poll their processing status from your connected system.

Ready to see Lindom in action?

Schedule a personalised demo to see how these features can transform your business.

Request a demo Contact sales